With about five years experience in the industry, Vimos Event meeting planners are uniquely skilled in managing corporate events of all sizes and types. Whether you require logistical management for a nationwide series of dinner meetings, an advisory board, web conference, satellite symposia, speaker training, holiday party, a corporate gala, or team building activity, we can make it happen at a competitive price. We specialize in designing events from original concept to final details. You can outsource the entire meeting or just portions of it, including but not limited to:
• Recruitment services
• Contract negotiations
• Site research and recommendation
• Site visit and inspection
• Travel arrangements
• Audio visual equipment
• Airport meet & greet services
• Recreational activities
• Logistical on-site management
• Off-property dinners/events
• On-property theme events
• Entertainment
• Golf tournaments
• Project financial management
SERVICES AND FEES
Here is a sampling of suite of services that we offer:
Creator of Timelines
Budget Architect
Seating charts
Venue Selection Counselor
Meeting Day Management
Hourly Consultations
Concept, styling, and theme design
Professional project management
Our fee is determined based upon the services that you select. There are no hidden fees or costs! Once you decide on the services you desire, we will send you a Letter of Agreement and we'll get started.
PACKAGE LISTINGS
During your initial complimentary consultation, we welcome you to bring us your ideas. We will work with you from the first decision to the last detail to make your special occasion be the event you have always hoped for.
We offer four packages, all of which can be customized to your needs:
Each package consists of a complimentary initial consultation and of course, a stress free and fun event planning experience!
*A complete list of services for any package is available upon request.
1. Complete Event Coordination (Full Planning)
This full service event planning package entails Vimos Events being completely involved in planning every detail of your special event. We will be there every step of the way to help accommodate all of your planning needs. This package includes, but is not limited to the following services:
Meetings and constant contact via e-mail, phone, and in person
Create and manage budget
Create to-do list and develop a detailed timeline
Assist with selecting meeting location
Vendor selections and contract negotiations
Complete event design (including: invitations, lighting, linens, menus, flowers, favours, etc.)
Maintain contact with vendors – be the liaison between you and the vendors
Assist with guest list and guest or table seating arrangements
Provide involved parties and vendors with an itinerary for your special event
Complete event day coordination.
2. Custom Event Coordination (Partial Planning)
This planning package is for the client who has taken care of many of the big details, such as selecting their event site, selecting most of their vendors, and creating their budget. This is for the client who needs help planning a good portion of their event but have most of the major and even some of the minor details, all taken care of! This package includes, but is not limited to the following services:
Constant contact via e-mail and phone
Three in-person meetings
Provide recommended vendor list, if necessary, and negotiate contracts
Meet vendors already selected, to review contract details and ensure everything is in order
Maintain contact with vendors – be the liaison between you and the vendors
Review budget to make any necessary adjustments, or cost cutting suggestions
Assist with event design
Complete event day coordination with timelines.
3. Custom Event Coordination (Check-up planning)
Have almost every detail of your event all figured out? Need assistance making sure that everything is executed just as you want? Need help coming up with a few additional, special details? Well, this “ten weeks” package is perfect for you. This package includes, but is not limited to the following services:
Constant contact via phone and e-mail from the point of hiring Vimos Events
Review budget to make any necessary adjustments, or cost cutting suggestions
Maintain contact with vendors during ten week planning time
Review contract details, with vendors and ensure things will happen as planned
Assist with last minute décor challenges/selection
Review to-do list to ensure that you are on track and assist, if needed
Complete event day coordination with timelines.
4. Event Day Coordination (D-day)
This “day-of” event planning package is for those who have planned every detail, but they just need assistance in executing a seamless event. Don’t worry; Vimos Events will ‘wow’ your imagination!
Constant contact via phone and e-mail from the point of hiring Vimos Events
Assist in creating an itinerary for event
Final walk-through of venue
Attend, coordinate, and instruct rehearsal (if necessary)
Confirm vendors’ times of arrival and other important details/special requests made by client
Distribute timeline to vendors to ensure they are prompt for all event activities
Oversee and execute overall set up/design to ensure all details are executed, as planned
Distribute gratuities to vendors
Organize and pack up all, important items at the end of your day
Facilitate and oversee entire event
The following is a list of a few services we offer. These services can be added to any package or used to create your own custom package to suit your needs.
We do it all, so if you need a specific service, please just ask.
Complete Destination Planning
Create budget/timeline
Invitation stuffing and mailing
Complete event design
Make accommodation for out-of-town guests
Review and negotiate contracts with vendors
Organize guest list, with contact information
Help with seating arrangements
Assist with menu selections and tasting
Assist with planning multi-day event activities (i.e. “day after” brunch, special guests’ activities and events, etc.)
REMEMBER: If you do not see a specific service that you would like provided, please just let us know. Thank you for choosing Vimos Events.
Tel: + 234 70 8433 4165
Email : vimosevents@gmail.com
No comments:
Post a Comment