Congratulations on your engagement! Every couple we are honoured to work with is special, and receives our focused attention- which is why we limit the number of couples we take on at one time. Working together, we are planning one of the most important days of your life and you deserve our complete professional guidance.
Now it's time to make your dream wedding a reality. Because each couple and wedding is unique, Vimos Events offers customizable wedding planning packages for events of all sizes and budgets as well as a number of a la carte services. Simply put, we are as involved in your wedding planning as you would like. Our goal is to best serve your individual wedding planning needs, whether that is in a full-service capacity or month-of coordination, or something in-between.
SERVICES AND FEES
Here is a sampling of suite of services that we offer:
Creator of Timelines (Engagement and Wedding Day)
Budget Architect
Venue Selection Counselor
Recommendations of Wedding Professionals
Theme Designer
Fashion Consultant
Etiquette Coach
Invitation Specialist
Honeymoon Planning Adviser
Liaison with Full Wedding Team
Wedding Day Management
Hourly Consultations
Our fee is determined based upon the services that you select. There are no hidden fees or costs! Once you decide on the services you desire, we will send you a Letter of Agreement and we'll get started right away crafting your dream wedding.
PACKAGE LISTINGS
During your initial complimentary consultation, we welcome you to bring us your ideas. We will work with you from the first decision to the last detail so that you can savour every moment of your special day. We will work with you to make your special occasion be the event you have always hoped for. Your wedding should be as unique, classic, funky, traditional... or maybe even a combination, as the two of you are.
Why settle for the same wedding as everyone else?
With our variety of packages, you won’t ever have to!
We offer five packages, all of which can be customized to your needs:
Each package consists of a complimentary consultation and of course, a stress free and fun wedding planning experience!
*Any package can be applied towards a destination wedding (i.e. taking place outside Port Harcourt).
1. Complete Wedding Planning and Event Coordination
It takes a lot of time to plan the wedding of your dreams. Our full-service package offers the best value, providing you with unlimited hours of planning, assistance, and coordination. This package is perfect for the couple who does not have time to search for all the best deals and a perfect venue. By selecting this package, Vimos Events will be involved in all aspects of planning and coordinating the wedding ceremony and reception from inception to day of, including personalized budgeting and scheduling, event design, finding and negotiating with vendors (including, but not limited to: banquet facility, entertainment, photographer, invitations, florist, transportation, etc.), and timelines.
Enjoy your special day. We’ll take care of the rest!
Package includes:
Unlimited Meetings
Constant Contact via Email and/or Phone
Vendor Assistance and Booking
Complete Event Design and Creation
Timeline Development and Management
Invitation Design and Ordering
Budget Development and Management
Vendor Contract Negotiations
Etiquette Advisement
Planning Updates
Ceremony and Reception Orchestration
Ceremony Reception Music Selection
Transportation Arrangements
Accommodation Arrangements
Complete ‘Day of’ Coordination
2. Custom Wedding Planning and Event Coordination A
Already have your date, location, and even a few vendors selected, but still need help pulling it all together? Tell us your vision and we will make it come to life. This package is for the couple who has coordinated some of the details of their wedding but would like the direction and assistance of a professional with specific items to make the process a little less overwhelming. We can reduce your stress by taking some of the responsibility off of you so you can enjoy the planning as well. We’ll design your dream wedding, develop and manage your budget, and provide vendors that will make all the details come together as well as being there for all of the pivotal moments of your planning process, until the very end.
Package includes:
Initial Consultation
Two Meetings During Planning Stage
Event Design
Constant Contact via Email and/or Phone
20 Hours for Meetings and Appointments
Rehearsal Assistance and Orchestration
Ceremony and Reception Orchestration
Assistance with Timeline Development
Vendor Recommendations
Etiquette Advisement
Budget Development and Management
Complete ‘Day of’ Coordination
3. Custom Wedding Planning and Event Coordination B
This “month-of” planning package includes Vimos Events working closely with you during the last ten weeks before your special day. This package is ideal for the couple that has planned or intends to plan most of their wedding, but who needs help with last minute details, suggestions, and some event design.
Package includes:
One Complimentary Initial Consultation
One Meeting Prior to Wedding
Event design
Assistance with Timeline Development
Constant Contact via Email and/or Phone
One Meeting with Venue Prior to the Event
Etiquette Advisement
Complete ‘Day of’ Coordination
4. Custom Wedding Planning and Event Coordination C
This “six week day-of” planning package entails Vimos Events being there with you every step of the way during the last six weeks before your special day. This package is perfect for the couple that has planned or intends to plan all of their wedding details. However, they just need a professional to review those details, pull them together and to be there on their special day to handle everything from start to finish.
Package includes:
One Complimentary Initial Consultation
One Meeting Prior to Wedding
Assistance with Timeline Development
Contact via Email and/or Phone
One Meeting with Venue Prior to the Event
Etiquette Advisement
Complete ‘Day of’ Coordination
5. Wedding Day Coordination
This is for couples that wish to plan their own wedding– we will oversee all the activities for the entire wedding day, as you’ve planned them. Vimos Events will assist you in managing vendors and set-up, make sure activities flow smoothly and on time, answer questions about proper wedding etiquette and provide advice, greet guests, and ensure all of your gifts and belongings are loaded and delivered to their final destination. All you need do is to relax and enjoy your special day!
Package includes:
One Complimentary Initial Consultation
One Meeting Prior to Wedding
One Meeting with Venue Prior to the Event
Etiquette Advisement
Complete ‘Day of’ Coordination
FULL SERVICES DESCRIPTION:
1. Complete Wedding Planning and Event Coordination
This “full-service” wedding planning package entails Vimos Events being completely involved in planning every detail of your wedding, from the very beginning until you leave for your honeymoon!
Consultations and constant contact via e-mail, phone, and in person
Provide recommended vendor list and list of ceremony/reception sites
Assist with choosing and booking ceremony and reception sites – includes 10 venue visits
Create and manage budget
Create customized to-do list and develop a detailed timeline
Complete event design (including: invitations, lighting, linens, menus, flowers, favours, etc.)
Schedule vendor appointments and attend vendor meetings – includes 3 initial vendor meetings, per vendor category, to select best vendors for your wedding. Meetings thereafter, are attended as necessary
Review and negotiate contracts
Provide advice and answers on etiquette concerns and questions
Research and provide information on marriage license and name change procedure
Maintain contact with vendors – be the liaison between you and the vendors
Assist with menu tasting and selection
Assist with guest list and guest/table seating arrangements
Maintain RSVP records and contact those who do not RSVP
Locate hotel for guest accommodations, negotiate pricing, and make reservations for you and your guests
Provide list of options for rehearsal dinner location and make reservations
Ceremony and reception planning/coordination, with detailed timeline
Create and provide Wedding Party with detailed timeline
Order and arrange delivery and return of all rental items, such as: candelabras, chair covers, wedding arches, tents, chairs, linens, etc.
Coordinate final payments with vendors
Final walk-through of ceremony and reception sites
Attend, coordinate, and instruct rehearsal
Confirm vendors’ times of arrival and other important details/special requests made by couple
Provide timeline to vendors to ensure they are prompt for all wedding activities (i.e. playing your song for your first dance, etc.)
Complete wedding day coverage
Personal Dresser and Seamstress for three hours on wedding day (if additional time is needed, please inquire)
Oversee and execute overall set up/design to ensure all details are executed, as planned
Troubleshoot
Distribute gratuities to vendors
Be present for vendor questions/concerns
Organize and pack up all, important items at the end of your day (i.e. gifts, toasting glasses, cake top, wedding cameras, and all other important items)
Provide options and pricing for honeymoon location, hotel/resort, and book the stay
Facilitate and oversee all wedding day events (i.e. greeting and directing vendors, getting family and wedding party together for pictures, ensuring Wedding Party and Bride are ready to walk down the aisle when it is time, etc.)
Wedding gown/accessories cleaning and preservation
2. Custom Wedding Planning and Event Coordination A
This “partial” planning package involves Vimos Events being there for all of the pivotal moments of your planning process, until the very end.
Many couples that select this package have handled or intend to handle key details such as: creating their budget, selecting their ceremony and reception sites, and some vendor selection.
Constant contact via e-mail or phone
Three in-person meetings, in addition to any vendor meetings
Provide recommended vendor list
Assist with vendor selection for remaining vendor categories - includes 3 initial vendor meetings, per vendor category, to select best vendors for your wedding. Meetings thereafter, are attended as necessary
Review and negotiate contracts with vendors acquired after Vimos Events has come on board
Contact vendors already selected, to review contract details and ensure everything is in order
Create and manage Vimos Events budget worksheet based on clients’ existing budget
Create customized to-do list and develop a detailed timeline
Complete event design (i.e. invitations, lighting, linens, menus, flowers, favors, etc.)
Provide advice and answers on etiquette concerns and questions
Maintain contact with vendors – be the liaison between you and the vendors
Assist with menu tasting and selection
Locate hotel for guest accommodations and negotiate pricing
Ceremony and reception planning/coordination, with detailed timeline
Create and provide Wedding Party with detailed timeline
Order and arrange delivery and return of all rental items, such as: candelabras, chair covers, wedding arches, tents, chairs, linens, etc.
Final walk-through of ceremony and reception sites
Attend, coordinate, and instruct rehearsal
Confirm vendors’ times of arrival and other important details/special requests made by couple
Provide timeline to vendors to ensure they are prompt for all wedding activities (i.e. playing your song for your first dance, etc.)
Complete wedding day coverage
Personal Dresser and Seamstress for three hours on wedding day (if additional time is needed, please inquire)
Oversee and execute overall set up/design to ensure all details are executed, as planned
Troubleshoot
Distribute gratuities to vendors
Coordinate final payments with vendors
Be present for vendor questions/concerns
Organize and pack up all, important items at the end of your day (i.e. gifts, toasting glasses, cake top, wedding cameras, and all other important items.)
Facilitate and oversee all wedding day events (i.e. greeting and directing vendors, getting family and wedding party together for pictures, ensuring Wedding Party and Bride are ready to walk down the aisle when it is time, etc.)
Wedding gown/accessories cleaning and preservation
3. Custom Wedding Planning and Event Coordination B
This “month-of” planning package includes Vimos Events working closely with you during the last ten weeks before your special day. This package is ideal for the couple that has planned or intends to plan most of their wedding, but who needs help with last minute details, suggestions, and some event design.
Constant contact via phone and e-mail from the point of hiring Vimos Events
Meeting ten weeks prior to wedding, to find out what has been taken care of, determine what still needs to be done, and gather all existing wedding details
Two in-person meetings (ten week meeting and event design review)
Review existing budget to make any necessary adjustments, or cost cutting suggestions
Contact vendors to review contract details and ensure everything is in order
Assist with last minute décor challenges/selection to bring entire event design details together
Review to-do list to ensure that you are on track
Create detailed timeline for ceremony and reception
Create and provide Wedding Party with detailed timeline
Final walk-through of ceremony and reception sites
Attend, coordinate, and instruct rehearsal
Confirm vendors’ times of arrival and other important details/special requests made by couple
Provide timeline to vendors to ensure they are prompt for all wedding activities (i.e. playing your song for your first dance, etc.)
Complete wedding day coverage
Oversee and execute overall set up/design to ensure all details are executed, as planned
Troubleshoot
Distribute gratuities to vendors
Be present for vendor questions/concerns
Organize and pack up all, important items at the end of your day (i.e. gifts, toasting glasses, cake topper, wedding cameras, and all other important items.)
Facilitate and oversee all wedding day events (i.e. greeting and directing vendors, getting family and wedding party together for pictures, ensuring Wedding Party and Bride are ready to walk down the aisle when it is time, etc.)
Wedding gown/accessories cleaning and preservation
4. Custom Wedding Planning and Event Coordination C
This “six week day-of” planning package entails Vimos Events being there with you every step of the way during the last six weeks before your special day. This package is perfect for the couple that has planned or intends to plan all of their wedding details. However, they just need a professional to review those details and to be there on their special day to handle everything from start to finish.
Contact via phone and e-mail from the point of hiring Vimos Events
Create detailed timeline for ceremony and reception
Create and provide Wedding Party with detailed timeline
Final walk-through of ceremony and reception sites
Attend, coordinate, and instruct rehearsal
Confirm vendors’ times of arrival and other important details/special requests made by couple
Provide timeline to vendors to ensure they are prompt for all wedding activities (i.e. playing your song for your first dance, etc.)
Complete wedding day coverage
Oversee and execute overall set up/design to ensure all details are executed, as planned
Troubleshoot
Distribute gratuities to vendors
Be present for vendor questions/concerns
Organize and pack up all, important items at the end of your day (i.e. gifts, toasting glasses, cake topper, wedding cameras, and all other important items.)
Facilitate and oversee all wedding day events (i.e. greeting and directing vendors, getting family and wedding party together for pictures, ensuring Wedding Party and Bride are ready to walk down the aisle when it is time, etc.)
Wedding gown/accessories cleaning and preservation
A LA CARTE SERVICES (YOU TELL US):
“You tell us” is comprised of a list of additional services we offer. These services can be added to any package or used to create your own custom package to suit your needs. We do it all, so if you have a specific service in mind, please just ask. Remember, this is your special day and we are here for you!
Complete destination planning
Proposal Planning
Announce your engagement in newspaper or send out announcements
Plan engagement party
Plan rehearsal dinner
Invitation stuffing and mailing (printing and/or bulk SMS)
Assist in planning bachelorette and/or bachelor party
Assist in planning bridal shower
Locate hotel for guest accommodations, negotiate pricing, and make reservations for you and your guests
Locate hotel for guest accommodations and negotiate pricing
Save the date, invitations, favours, and program design/selection
Run errands, related to the wedding (i.e. going to pick up candles, vases, favours, gifts for Wedding Party, etc.)
Mail “Thank you” cards
Organize guest list, with contact information
Assist with souvenirs and gift items for the wedding party
Assist with planning multi-day wedding events (i.e. “day after” brunch, special guests’ activities and events, etc.)
Assist with planning activities for out-of-town guests
Assemble out-of-town guests’ gift baskets, if necessary
Provide options and pricing for honeymoon location, hotel/resort, and book the stay
Complete honeymoon planning, which includes scheduling activities that you will take part in, spa appointments, etc.
Create and manage budget
Create to-do list and timeline
Assist with entertainment selection (music, MC)
Research vendors and provide information and/or provide recommended vendor list such as décor, make-up artists, hair stylists, photographer, e.t.c
Provide list of ceremony and reception sites/assist with choosing and booking ceremony and reception sites – includes 10 venue visits
Schedule vendor appointments and attend vendor meetings – includes 3 initial vendor meetings, per vendor category, to select best vendors for your wedding
Review and negotiate contracts with vendors
Full event design
Partial event design
Order and arrange delivery and return of all rental items, such as: chair covers, wedding arches, tents, chairs, linens, etc.
Arrange transportation for wedding party and guests
Assist with menu selections and tasting (African and continental)
Assist with drink selections (wine, juice, soft drinks, water, cocktails, etc)
Assist with selecting a tasteful wedding cake within your price range
Assist with Attire Selection and Advice
Maintain RSVP records and contact those who do not RSVP
Assist with guest/table seating arrangements
Assist with providing hosts, hostesses, waiters, security (bouncers),
Assist with printing of invitations, ceremony programs, menu cards, thank you notes, and other stationery
Coordinate final payments with vendors
Provide Special effects: confetti blaster, mood light, bubble machine, etc
Personal Dresser and Seamstress for wedding day
Wedding gown/accessories cleaning and preservation
Provide stress-free and fun wedding planning experience for the bride and groom
REMEMBER: If you do not see a specific service that you would like provided, please just let us know.
Thank you for choosing Vimos Events!
Please contact us for a consultation and pricing information:
Tel: + 234 708 433 4165
Email : vimosevents@gmail.com
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